Can we add and edit our General Ledger (GL) codes?
Available on June 9, 2020
REACH provides the option to include General Ledger (GL) codes as a way to further record, designate and track your accounting transactions. GL codes will be included on your transaction descriptions and available in your donation reports and exports for accounting (such as QuickBooks).
In REACH, GL codes are tied to donations for your Projects, Places, Campaigns, Donation Categories, Sponsorship Types, Events and Products. GL codes can be added and edited as desired by your organization.
Here is an example transaction description of an online donation sent to your payment gateway:
8667800be70eee - REACH donation to General Fund - GENERAL
The description begins with the REACH Confirmation ID which can be found on completed donations: 8667800be70eee
Following is the description of the transaction which will always begin with REACH to identify where the transaction originated from: REACH donation to General Fund
The GL Code will be shown last. In our example, the Donation Category "General Fund" has the GL Code set as: GENERAL
To add/edit your GL codes:
- From your Admin Console, go to Settings > Donation Setup
- Click on the Default GL Codes tab
- Add/Edit the GL codes as desired for each donation purpose (examples below)
- When complete, be sure to click on Save Changes
You can also add unique GL codes for individual donation purposes as desired. For example, if you want a specific GL code for a particular Campaign, you can add a GL code into that Campaign in the GL Code field (as shown below). Once added, be sure to scroll down and click Save Changes.